Planning of Management Information System-MCQ

 

A. Meaning & Need of MIS Planning

1. MIS planning refers to:

A) Installing hardware
B) Designing reports only
C) Systematic planning of information needs
D) Hiring IT staff

✅ Answer: C
Explanation: MIS planning identifies information requirements and system design.

2. The main objective of MIS planning is to:

A) Reduce hardware cost
B) Support managerial decision making
C) Increase paperwork
D) Store data

✅ Answer: B
Explanation: MIS planning ensures right information at right time.

3. MIS planning is needed because:

A) Organizations are simple
B) Decisions are complex
C) Computers are cheap
D) Data is small

✅ Answer: B
Explanation: Complex decisions need structured information.

4. MIS planning helps in:

A) Reducing duplication of data
B) Improving coordination
C) Better control
D) All of the above

✅ Answer: D
Explanation: Proper planning improves efficiency and coordination.

5. MIS planning aligns MIS with:

A) Technology goals
B) Individual goals
C) Organizational goals
D) Employee goals

✅ Answer: C
Explanation: MIS must support business objectives.

B. Stages of MIS Plan

6. The first stage of MIS planning is:

A) System design
B) Implementation
C) Defining objectives
D) Testing

✅ Answer: C
Explanation: Objectives guide the entire MIS plan.

7. Identification of information requirements occurs in:

A) Planning stage
B) Design stage
C) Implementation stage
D) Maintenance stage

✅ Answer: A
Explanation: Information needs are identified during planning.

8. Feasibility study is conducted to:

A) Install hardware
B) Check practicality of MIS
C) Prepare reports
D) Train users

✅ Answer: B
Explanation: Feasibility checks cost, technical and operational viability.

9. Which stage converts design into reality?

A) Analysis
B) Planning
C) Implementation
D) Evaluation

✅ Answer: C
Explanation: Implementation puts MIS into operation.

10. Evaluation stage focuses on:

A) Writing code
B) Checking system performance
C) Hardware purchase
D) Data entry

✅ Answer: B
Explanation: Evaluation ensures system effectiveness.

C. Steps in Planning MIS

11. The first step in MIS planning is:

A) Hardware selection
B) Defining system objectives
C) Training users
D) Testing software

✅ Answer: B
Explanation: Objectives define system direction.

12. Information requirement analysis identifies:

A) Data sources
B) User needs
C) Report formats
D) All of the above

✅ Answer: D
Explanation: All are essential for planning.

13. Which step defines system boundaries?

A) Feasibility analysis
B) System design
C) Implementation
D) Evaluation

✅ Answer: A
Explanation: Feasibility defines scope and limits.

14. System documentation is prepared during:

A) Planning
B) Design
C) Implementation
D) All stages

✅ Answer: D
Explanation: Documentation is continuous.

15. User involvement is important in MIS planning to:

A) Reduce cost
B) Avoid resistance
C) Increase paperwork
D) Slow down process

✅ Answer: B
Explanation: User involvement increases acceptance.

D. Resource Allocation & MIS Project Planning

16. Resource allocation means:

A) Buying hardware
B) Assigning resources efficiently
C) Hiring staff
D) Budget preparation

✅ Answer: B
Explanation: Resources must be optimally used.

17. Which is NOT a resource in MIS planning?

A) Hardware
B) Software
C) Human resources
D) Raw materials

✅ Answer: D
Explanation: Raw materials are not MIS resources.

18. MIS project planning includes:

A) Cost estimation
B) Time scheduling
C) Resource allocation
D) All of the above

✅ Answer: D
Explanation: Project planning covers all these aspects.

19. Gantt chart is used for:

A) Data analysis
B) Project scheduling
C) Network design
D) Cost control

✅ Answer: B
Explanation: Gantt chart shows project timeline.

20. Critical Path Method (CPM) helps in:

A) Cost reduction
B) Identifying critical activities
C) Data processing
D) Report generation

✅ Answer: B
Explanation: CPM identifies time-critical tasks.

E. MIS Development Approaches

21. Traditional approach to MIS development is:

A) Prototype approach
B) Top-down approach
C) End-user approach
D) Agile approach

✅ Answer: B
Explanation: Top-down starts from management needs.

22. In bottom-up approach, system starts from:

A) Top management
B) End users
C) Hardware
D) Software

✅ Answer: B
Explanation: Bottom-up focuses on operational needs.

23. Prototype approach involves:

A) Final system first
B) Sample model development
C) Hardware testing
D) User training

✅ Answer: B
Explanation: Prototype is an initial working model.

24. End-user development approach allows users to:

A) Write programs
B) Design their own applications
C) Manage networks
D) Control hardware

✅ Answer: B
Explanation: Users develop small applications themselves.

25. Which approach reduces development risk?

A) Waterfall
B) Prototype
C) Traditional
D) Manual

✅ Answer: B
Explanation: Prototyping identifies errors early.

F. Approaches to Design of MIS System

26. System design converts:

A) Data into information
B) Requirements into system structure
C) Hardware into software
D) Users into programmers

✅ Answer: B
Explanation: Design defines how system will work.

27. Logical design focuses on:

A) Hardware selection
B) Data flow and processing
C) Physical devices
D) Network cables

✅ Answer: B
Explanation: Logical design explains system logic.

28. Physical design focuses on:

A) Data structure
B) System logic
C) Hardware and software specifications
D) User needs

✅ Answer: C
Explanation: Physical design deals with implementation.

29. Which tool is used to represent system processes?

A) Flowchart
B) Context diagram
C) Gantt chart
D) Table

✅ Answer: A
Explanation: Flowcharts show process flow.

30. Good MIS design should be:

A) Rigid
B) Complex
C) Flexible
D) Manual

✅ Answer: C
Explanation: Flexibility allows future changes.

G. Context Diagram

31. Context diagram shows:

A) Internal processing
B) External entities and system boundaries
C) Hardware structure
D) Database design

✅ Answer: B
Explanation: It gives a high-level system view.

32. Context diagram is also known as:

A) Level-1 DFD
B) Zero-level DFD
C) Flowchart
D) ER diagram

✅ Answer: B
Explanation: It is the highest level DFD.

33. Context diagram contains:

A) One process
B) Multiple processes
C) No data flow
D) Only data store

✅ Answer: A
Explanation: Entire system is shown as one process.

34. External entities in context diagram represent:

A) Internal users
B) Hardware
C) Outside systems/users
D) Databases

✅ Answer: C
Explanation: They interact with the system.

35. Context diagram helps in:

A) Coding
B) Understanding system scope
C) Hardware installation
D) Testing

✅ Answer: B
Explanation: It clarifies system boundaries.

H. Documentation & Formats in MIS

36. MIS documentation includes:

A) User manuals
B) System specifications
C) Procedure manuals
D) All of the above

✅ Answer: D
Explanation: Documentation supports usage and maintenance.

37. Documentation is important because it:

A) Increases cost
B) Helps in system maintenance
C) Reduces system speed
D) Confuses users

✅ Answer: B
Explanation: Documentation aids understanding and updates.

38. Report format should be:

A) Complex
B) User-friendly
C) Lengthy
D) Decorative

✅ Answer: B
Explanation: Easy format improves usability.

39. Exception reports highlight:

A) Normal performance
B) Deviations
C) Future plans
D) Policies

✅ Answer: B
Explanation: They focus on abnormal conditions.

40. Summary reports are useful for:

A) Lower management
B) Middle management
C) Top management
D) Clerical staff

✅ Answer: C
Explanation: Top managers prefer summarized data.

I. Miscellaneous

41. MIS planning is a:

A) One-time activity
B) Continuous process
C) Manual process
D) Temporary task

✅ Answer: B
Explanation: MIS must evolve with business needs.

42. Poor MIS planning leads to:

A) System success
B) Better decisions
C) System failure
D) High efficiency

✅ Answer: C
Explanation: Poor planning causes mismatches.

43. MIS planning requires coordination between:

A) IT department only
B) Managers and IT staff
C) Clerks only
D) Customers only

✅ Answer: B
Explanation: Coordination ensures system relevance.

44. Which factor is critical for MIS planning success?

A) Technology only
B) Management support
C) Software only
D) Hardware only

✅ Answer: B
Explanation: Management commitment is essential.

45. MIS planning reduces:

A) Decision accuracy
B) Information redundancy
C) System usefulness
D) Data availability

✅ Answer: B
Explanation: Planning avoids duplication.

46. MIS project failure is often due to:

A) Good planning
B) User resistance
C) Clear objectives
D) Adequate resources

✅ Answer: B
Explanation: Resistance hampers adoption.

47. MIS planning improves:

A) Data inconsistency
B) Organizational efficiency
C) Manual work
D) Confusion

✅ Answer: B
Explanation: Proper planning enhances efficiency.

48. Which is NOT an MIS development approach?

A) Top-down
B) Bottom-up
C) Prototype
D) Trial-and-error

✅ Answer: D
Explanation: Trial-and-error is not systematic.

49. The success of MIS planning depends on:

A) Clear objectives
B) Proper resources
C) User involvement
D) All of the above

✅ Answer: D
Explanation: All factors are crucial.

50. The ultimate aim of MIS planning is to:

A) Store data
B) Use latest technology
C) Support effective decision making
D) Increase reports

✅ Answer: C
Explanation: Decision support is the core goal.

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